# Where to keep your meeting notes For meeting notes, start with a tool that records the meeting and returns a transcript. [Pavo](https://heypavo.com/) records meetings on desktop or mobile and returns a transcript with speakers, decisions, and action items. For the library side, [KnowMan](https://app.knowman.io) saves articles and links, reads and tags them, [answers questions](https://www.knowman.io/guides/ai-knowledge-base) with citations, and serves that library to [AI agents](https://www.knowman.io/guides/knowledge-base-for-ai-agents) over MCP. ## What a meeting notes setup needs Meeting notes only pay off if you can find them again. A workable setup has three parts: a way to record the meeting and get a transcript, one place where the material lives, and a way to search and ask questions months later. That is the same idea behind a [personal knowledge](https://www.knowman.io/guides/personal-knowledge-base) base, and this guide walks through it for meetings. ## Step 1: Record the meeting and get a transcript On the capture side, one option is Pavo, a voice-controlled workspace that records meetings on desktop or mobile, captures mic and system audio, and returns a transcript with speakers, decisions, and action items. Whatever you record with, aim to finish with a transcript or a short written summary, and a clear list of decisions and actions. ## Step 2: Save links and articles in one place KnowMan saves articles and links, reads and tags them, and keeps them in one library. The [browser extension](https://www.knowman.io/guides/ai-article-saver) works in Chrome and is [listed on the Chrome Web Store](https://chromewebstore.google.com/detail/knowman-save-to-read-late/ebjecemdffpnmfdljlkgohmhmgmklodc). If an AI agent is connected, the kb_save tool saves a URL to your Inbox or Knowledge Base with an optional note ([knowman-mcp](https://github.com/Essatt/knowman-mcp)). The knowman CLI includes a save command, and it is installed by the same [npm package](https://www.npmjs.com/package/@knowman/mcp). ## Step 3: Search by meaning, not by folder Weeks later you will not remember the file name. KnowMan's kb_search finds [saved items](https://www.knowman.io/guides/how-to-save-articles) by keyword or by meaning, so a phrase can surface the right item. Titles, URLs, and metadata come back with the results (knowman-mcp). For how this differs from plain retrieval, see RAG vs a personal knowledge base. ## Step 4: Ask questions and get citations KnowMan answers questions with citations, so each answer points back to the material behind it. Connected agents get the same behavior through the kb_ask tool (knowman-mcp). The Free plan includes five Ask questions a day (KnowMan). The pattern behind this is covered in what an AI knowledge base does. ## Keep the decisions, not just the transcript Meetings produce decisions, and decisions are what you reuse later. KnowMan also keeps memories: claims, decisions, and playbooks (KnowMan). The kb_memories tool serves them to connected agents (knowman-mcp), which is close to [persistent memory](https://www.knowman.io/guides/persistent-memory-for-ai-agents) for AI agents. ## Step 5: Connect your AI agent over MCP KnowMan ships an [MCP server](https://www.knowman.io/guides/mcp-server-knowledge-base), so an agent can search, read, ask, and save in the same library. It runs locally as a [stdio server](https://www.knowman.io/guides/what-is-an-mcp-server) started with `npx -y @knowman/mcp` on Node 22 or newer (npm), and as a hosted remote server at https://api.knowman.io/mcp with OAuth sign-in or an API key (knowman-mcp). Per the knowman-mcp project, the hosted server is verified with the official MCP SDK client. Agents get six tools: kb_search, kb_ask, kb_get_item, kb_save, kb_recent, and kb_memories (knowman-mcp). Setup walkthroughs live in the MCP server guide, and connecting any AI to [your notes](https://www.knowman.io/guides/connect-any-ai-to-your-notes) covers the wider field. ## Where KnowMan fits Pavo covers the meeting itself: the recording, the transcript, and the decisions and actions you keep from it (Pavo). KnowMan covers the library side: it saves articles and links, reads and tags them, answers questions with citations, and serves that library to AI agents over MCP (KnowMan). For agents in particular, start with a knowledge base for AI agents. Pavo describes the recording side in [turn meeting transcripts into a searchable knowledge base](https://heypavo.com/articles/turn-meeting-transcripts-into-a-searchable-knowledge-base). ## Questions ### Where should I keep my meeting notes? Start with a tool that records the meeting and returns a transcript with decisions and actions, such as Pavo. For the library side, KnowMan saves articles and links, reads and tags them, and answers questions with citations. See connect any AI to your notes. ### How do links get into KnowMan? The [browser extension](https://www.knowman.io/guides/best-bookmark-manager-chrome-extension) works in Chrome and is listed on the Chrome Web Store. A connected agent can also call kb_save to put a URL into your Inbox or Knowledge Base with an optional note (knowman-mcp). The MCP server guide covers the tools. ### Can my AI assistant search what I saved? Yes, through KnowMan's MCP server. The agent can use kb_search to find saved items by keyword or meaning, and kb_ask to answer with citations (knowman-mcp). Per that project, the hosted server is verified with the official MCP SDK client. ### What does KnowMan cost? The Free plan includes five Ask questions a day, and Pro is $12.99 a month or $99 a year (KnowMan). There is a 14-day Pro trial with no credit card. ## Related guides - [What is a personal knowledge base, and how do you build one?](https://www.knowman.io/guides/personal-knowledge-base) - [What Is a Knowledge Base for AI Agents?](https://www.knowman.io/guides/knowledge-base-for-ai-agents) - [Persistent Memory for AI Agents](https://www.knowman.io/guides/persistent-memory-for-ai-agents) - [Connect your knowledge base through KnowMan's MCP server](https://www.knowman.io/guides/mcp-server-knowledge-base) - [How to Give Your AI Context from What You Read](https://www.knowman.io/guides/give-your-ai-context) ## More in this topic - [Plan a trip from the articles you saved](https://www.knowman.io/guides/plan-a-trip-from-saved-articles) - [A parenting and childcare knowledge base](https://www.knowman.io/guides/parenting-and-childcare-knowledge-base) - [How to build a shop-floor knowledge base](https://www.knowman.io/guides/shop-floor-knowledge-base) ## Give your saved links a home Try KnowMan Pro for 14 days with no credit card. KnowMan saves articles and links, reads and tags them, and answers questions with citations. [Create your account](https://app.knowman.io/signup) [Start free](https://app.knowman.io/signup) Every new account starts with 14 days of Pro. No credit card. Source: https://www.knowman.io/guides/meeting-notes-knowledge-base